Author: Robin Meadows

The account for the Robin Meadows HOA board in Hillsboro, OR.

Update on leaf cleanup

Robin Meadows is experiencing an unusually heavy leaf fall this year.

As you’ve likely noticed, Robin Meadows’ many beautiful trees have dropped an exceptional amount of leaves this fall. So far, New Life Landscaping has hauled away more than 15 cubic yards of leaves—that’s roughly three full pickup truck loads—and even provided an extra day of service at no additional cost to the HOA.

Despite these efforts, the volume of leaf fall this year has been, in their words, “insane” and “significantly heavier and more condensed than usual.” Because of this, some temporary piles of leaves remain in lower-traffic areas where they’ll have the least impact on residents.

New Life Landscaping expects to have the situation fully under control within the next two weeks. New Life Landscaping appreciates your patience and understanding as they work through this unusually heavy cleanup season.

2026 monthly dues

To help fund projects such as large branch trimming and fascia painting, the monthly dues will raise 10% in 2026.

Dear Homeowner,

The Robin Meadows Homeowner’s Association is responsible for maintaining the exterior of the homes, landscaping, roads and pathways, and the common areas. This responsibility may only be fulfilled with the help of HOA dues.

As costs for materials, labor, and insurance continue to rise—and with important projects projected for 2026, including large-branch tree trimming and fascia painting—the Board of Directors voted at its November 3, 2025 meeting to approve a dues increase of 10% or $27 per month. This brings the new total to $297 per month, effective January 1, 2026.

We understand that no one enjoys seeing expenses go up, and we want to assure you that this decision was made carefully and thoughtfully. The increase is necessary to keep up with inflation and to maintain the quality and upkeep of our shared property.

It should be noted that additional increases or special assessments may be necessary in the future, depending on the needs of the HOA and external economic conditions. However, we are actively looking for ways to minimize those additional increases, but we need your input! Please read the, “Long Term Funding for Robin Meadows” post for more information.

The new monthly dues will be effective beginning with the new year in January of 2026.

If you have any questions, please feel free to contact us.

Sincerely,
The Board of Directors

IMPORTANT LINKS

2026_Robin_Meadows_BudgetDownload

Long-term funding for Robin Meadows

A presentation on ways to fund the HOA for the long term.

The information below was presented during November’s board meeting, where we discussed ways to fund the HOA for the long term. This information should be read within the context of the following posts: “We Need Your Input: Planning for Robin Meadows’ Financial Future” and “Understanding Our Dues and Future Obligations.”

Proposal 1 – Keep the CC&Rs the same

Proposal 2 – Change the CC&Rs; HOA performs gutter cleaning once a year, moss out once a year, and power washing every four years

Proposal 3 – Change the CC&Rs; HOA provides no exterior home maintenace

Here is a spreadsheet that compares the costs of the three proposals broken down by maintenance, reserves, and total –https://docs.google.com/spreadsheets/d/1Ix-JUqZ_SsJBum9N9o2a353A5WgiPF5GMLAM2Kxm42o/edit?usp=sharing

Long-term funding proposals explainerDownload
Long-Term Funding for Robin MeadowsDownload

Reminder: Guest parking spaces are for short-term use only

Guest parking is intended for short term use not long term parking.

The Board has received several complaints throughout the year about vehicles being parked in guest spaces for extended periods of time. Please remember that these spots are intended for short-term guest use and for vehicles that are in regular use by community members—not for long-term or unused vehicle storage.

To help address this ongoing issue, the Board has installed new guest parking signs (pictured below) at all eight guest parking areas and at the community entrance. These signs are a reminder of our parking policy.

If you currently have a vehicle parked long-term in a guest space, we kindly request that you make alternative arrangements to comply with the community’s CC&Rs (Sections 4.6, vii, and 9.9 C). Moving the vehicle from one guest space to another guest space for an extended stay does not meet the intent of the CC&Rs.

In the coming weeks, the Board will contact homeowners whose vehicles are in violation of the parking policy. Continued noncompliance may result in fines or towing at the owner’s expense—something we hope to avoid.

If you have any questions or would like clarification about the parking rules, please don’t hesitate to reach out to the Board.

Thank you for your cooperation and for helping keep parking fair and accessible for everyone in our community.

Wood chip project has been completed

After over four months of work the wood chip project is complete.

For over four months, a small group of volunteers has spread 414 cubic yards or ~1,863 six-cubic-foot wheelbarrow loads of wood chips throughout the property. That is equivalent to covering two standard-sized football fields 1.5 inches deep.

Special thanks to Dan N., Kathy N., Nancy M., Pam B., Randy M., Sergio G., Shawn R., and Torrance N. for volunteering their time and energy spreading the 23 loads of wood chips. And for those who contributed, but we didn’t see – thanks!

According to the 2025 reserve study, it would have cost $20,000 to have bark dust spread in the neighborhood, but it would not have been as thick as the layer of woodchips. This project is a great example of what a little teamwork can do for our community and how volunteering can free up funds for other projects.

As a reminder, wood chips are beneficial for the flower beds as they:

  • Stay in place (relative to fir barkdust)
  • Improve soil health
  • Improve soil moisture retention
  • Suppress weeds
  • Mitigate erosion and dust
  • Cost the HOA nothing

If you missed out on wood chips for your front yard, please reach out to the board, and we can organize a chip drop near your home for you to use.