AppFolio has renamed its online payment portal to FolioSpace. The user experience remains unchanged, with no action needed from users regarding login credentials, app downloads, or existing links.
AppFolio, the platform that our property management uses for online payments, has introduced a new name for the portal: FolioSpace. While the name is new, the user experience remains unchanged.
Beginning today, you’ll see the FolioSpace name when signing in, using the mobile app, and receiving system emails. No action is required on your part:
Your login credentials remain the same.
No new app download is needed.
Your existing links and bookmarks will continue to work.
All features and functionality operate as they always have.
Small tree trimming has been done for the second time this year by a small group of volunteers.
For the second time this year, a small group of volunteers trimmed branches away from homes, gutters, and roofs. This yearly maintenance reduces the risk of moss growth and debris on the roofs – two factors that affect the longevity of the shingles.
A big thanks to Kathy N., Sergio G., Dan N. and Matt B. for their time and hard work. This annual project has already saved approximately $20,000 in two years while helping to reduce the risk of property damage.
If you see a branch that we missed, please contact the board with the location and a picture of the issue so we can take care of it. If you want to help out with tree trimming in the future, please reach out to the board. Small branch tree trimming takes place twice a year – once in April/May and the other in September/October.
As a reminder, trees located in backyards are the responsibility of individual homeowners to maintain. To help protect your roof, siding, gutters, and fencing, the recommended clearance is 3 to 8 feet between tree branches and your home’s structure. The HOA is not responsible for any exterior damage caused by untrimmed trees in a homeowner’s backyard. A homeowner’s backyard is not a common area and therefore not the responsibility of the HOA.
If the HOA observes trees affecting the exterior of the home, but is not in a common area, a letter will be sent to the homeowner to take care of the trimming of the tree. If there is no action, the board will hire a company to trim the tree(s) and charge the homeowner’s account for the work.
If you’re unsure how to proceed or need assistance, we encourage you to connect with neighbors or contact the board.
Jenkins Painting will be on-site from September 8-15 to paint fascia, soffits, and porches, and replace damaged wood.
9/11 PROJECT UPDATE: Jenkins Painting has completed the project two days early. Please walk the exterior of your home to make sure your fascia was painted, replaced soffit was painted, and your front/back porch (if you have one) was painted and the rotted wood replaced. If you see any issues, please contact the board with the picture and the location.
9/9 PROJECT UPDATE: From Jenkins Painting, “We are making very good progress so far. However, we did have some delays with a few of the units which either had two colors (instead of one) or had a different color to the spec and we had to color match. We may have to go back and complete work in a few of these units between tomorrow (Thursday) and Friday.”
9/8 PROJECT UPDATE: Thanks to sunny weather, the painting project started Tuesday, 9/8. Wood repair will begin on the homes highlighted in blue in the table below starting Wednesday, 9/9 and will continue for 2-3 days on each home.
RAIN DELAY (9/4): Rain has delayered the start of the project. As a result, the start of the project has been pushed back a week from Sept. 1-9 to Sept. 8-15.
Dear Owners and Residents,
Jenkins Painting will be on-site Sept. 8-14, to perform fascia, soffit, and front and back porch painting in addition to replacing some wood on the front and back porches. Work is scheduled to take place between 8 AM and 6 PM each day.
Please see the following schedule for the date your home will be worked on. Please note that some units made need an additional day of work and weather may delay work.
Date
Units
Scope
9/8 – TUES
3162, 3160, 3165, 3167, 3132, 3130, 3128
Fascia, Soffit, & Wood Repairs.
9/9 – WED
3127, 3129, 3125, 3074, 3076, 3078, 3082, 3084
Fascia, Soffit, & Wood Repairs.
9/10 – THURS
3151, 3153, 3157, 3169, 3171, 3173, 3179, 3181.
Fascia, Soffit, & Wood Repairs.
9/11 – FRI
3187, 3189, 3201, 3203, 3205, 3211, 3213, 3215.
Fascia, Soffit, & Wood Repairs.
9/14 – TUES
3087, 3085, 3081, 3079, 3077, 3073, 3071
Fascia, Soffit, & Wood Repairs.
9/15 – WED
3168, 3170, 3202, 3204, 3206, 3210, 3212, 3214
Fascia, Soffit, & Wood Repairs.
To complete this work, crews may need access to backyards, driveways, and all sides of homes. Please ensure that back gates are unlocked to allow entry.
In preparation for the painting, we ask that residents please:
Close all windows, doors, and garage doors
Secure or bring in pets
Remove or secure personal belongings (pots, decorations, planter hooks, etc.) from the work areas (front porches and back porches)
Clear items away from the perimeter of your home
Store trash and recycling containers inside your garage (do not leave them in driveways or between homes)
Turn off any sprinkler systems
These steps will help ensure that the work is completed safely and efficiently.
Sincerely, Board of Directors Robin Meadows Homeowners Association
Why this project now?
When the roofs were replaced in the summer of 2025, many fascia boards and roof decking (soffit) were replaced. While those boards were primed and/or protected from the weather, they need to be painted to match the homes.
In addition, several homes have rotted railings on the front and back porches that need to be replaced. The last time the fascia, porches, and trim were painted was in 2016.
Project goals
Paint all fascia and trim on all homes
Paint all replaced soffit on all homes
Replace any rotted wood on front and/or back porches
Paint front and back porches
How was the company selected?
A board member reached out to eight painting companies in early August. Two were booked through the end of the painting season (October). One declined to take on a project due to the size and one returned the inquiry too late. Four companies met with a board member to discuss the scope of the project and provided bids.
All companies received excellent ratings through Google, Yelp, and other websites. All companies are licensed, bonded, and insured.
At the August 24 work meeting, the HOA board chose to go with Jenkins Painting because they provided a detailed bid, have been in business for 24 years, were friendly and knowledgeable, want to build a relationship with us for future projects, and provided a competitive price.
What is soffit?
Soffit is the underside of an architectural structure such as an arch, a balcony, or overhanging eaves.
What is fascia?
Fascia is a board or other flat piece of material covering the ends of rafters or other fittings. See below for an example of painted and unpainted fascia.
What are some examples of front and back porches that need to be repaired?
Below are examples of rotted wood on a front porch and peeling paint on a back porch.
Over two summers, the HOA’s sprinkler system was audited, fixing leaks and enhancing water efficiency, saving over $10,000.
As communicated earlier in the summer, a board member and a volunteer (thanks Earl C.!) have been auditing and fixing the sprinkler system over the past two summers. During this time several large supply leaks have been found and fixed, well over 75 leaking sprinkler heads have been replaced, and hundreds of nozzles have been replaced to improve water efficiency. This has saved the HOA over $10,0000 in water usage and repair costs.
Currently, we have the entire system mapped. We know how many controllers there are (we have one electric controller and eight battery operated controllers), what zones they control (we have 24 zones), the location of each zone (zones are split into grass and flower beds), the run time and start time of each zone, and the number of sprinkler heads in each zone (over 500 heads overall).
Sprinkler zones in Robin Meadows
This information allows the HOA to quickly isolate and repair zones with broken heads while keeping other zones operational. It will also help us water new (and old) plants efficiently in the future, protecting any landscaping investments the community makes.
With this information, the HOA has the option to plant drought tolerant, pollinator friendly, native plants around the neighborhood to add color, help the local ecosystem, and eliminate the need for wood chips. Once established, these plants require minimal watering.
With increasing water rates and sprinkler system maintenance costs, the board will also look into removing grass in areas where it struggles to grow and replace the turf with drought tolerant, pollinator friendly, native plants. Ornamentation such as large rocks, birdbaths, etc. will also be look at. If we remove grass, not only does it remove the need for extensive watering, but it qualifies us for a grant from the Hillsboro water department to pay for 50% of project costs, up to $2,500.
Below is an example of a yard converted from grass to drought tolerant, native plants. Use the slider to compare before and after photo.
Before and after conversion of lawn to drought tolerant landscaping
Our goal is to use our water sustainably and effectively while keeping our watering budget in check in addition to adding color and native plants to our neighborhood.
We are always looking for help as a yearly audit is needed along with ongoing maintenance during the summer. Please contact the board if you are interested in helping out.
FRONT LAWNS: The soil in the front lawns of most of the homes is poor. Just inches underneath the soil are rocks and various construction material left over from the builder. As a result, without constant watering the grass will brown and go into hibernation in the summer. If we want verdant lawns, then the first four inches of the lawn will need to be tilled, removed, replaced with healthy soil, and reseeded.
INTERNET TRENCHING: If your internet provider has to trench in your area to hook up a connection to the internet, please send us an e-mail with pictures so we can note the day and time it happened. We have seen several instances where the trenching has cut through water supply lines causing major leaks. This is a major expense that the utility provider should pay for, but if we do not know about the work and we turn on the sprinkler system in the summer and there is a major leak, then we will have to pay for it to be repaired which can cost hundreds, if not thousands, of dollars.
Special meeting to discuss fascia/soffit painting bids is scheduled for Monday, August 24 at 12 PM.
A special board meeting will take place on Monday, August 24 at 12:00 PM at 3130 SE Blue Bird Drive to discuss and vote on the fascia/soffit bids. No other subject will be discussed.
This meeting is being held because the next board meeting is Sept. 14, which is three weeks away, and the painting season ends in October. In order to have the project completed in 2026 it is imperative we decide on a bid and get the project scheduled as soon as possible.
