Author: Robin Meadows

The account for the Robin Meadows HOA board in Hillsboro, OR.

Gutter and roof cleaning – Nov. 16-25

Gutter and roof cleaning will occur November 16–25, 2026. Work is scheduled to take place between 9:00 AM and 5:00 PM each day.

Pacific North Washed will be on-site November 16–25, 2026, to perform gutter and downspout cleaning throughout the community in addition to soft washing the roofs to prevent moss growth. Work is scheduled to take place between 9:00 AM and 5:00 PM each day.

To complete this work, crews may need access to backyards, driveways, all sides of homes, and outdoor sigots. Please ensure that back gates are unlocked to allow entry.

In preparation, we ask that residents please:

  • Clear access to your outdoor spigots as they will be using them
  • Close all windows, doors, and garage doors
  • Secure or bring in pets
  • Remove or secure personal belongings from the work areas
  • Clear items away from the perimeter of your home
  • Store trash and recycling containers inside your garage (do not leave them in driveways or between homes)

These steps will help ensure the work is completed safely and efficiently.

If you have any questions, please contact the Board of Directors.

Why this project now?

The HOA cleans the gutters at least once a year to prevent roof and fascia damage, protect the home’s foundation and prevent issues such as wood rot, mold growth, and pest breeding.

Cleaning the roofs prevents roof damage, moss/algae growth while ensuring the functionality and extending the useful life of the roofs. This year, the HOA has decided to have to roofs soft washed instead of moss out applied.

The roofs will be treated with a mixture of water, surfactant, and chlorine. The same biodegradable chemical that is used in our drinking water and swimming pools. This mixture inhibits moss growth and is the recommended way to clean the roofs by Malarkey – the manufacture of our shingles.

The roof wash process comes with a 12-month no moss guarantee. This means that the HOA can wash the roofs every other year instead of applying moss out every year. Soft washing saves the HOA money, is eco-friendly, and is more effective than moss out.

Project goals:

  1. Clean all gutters
  2. Flush all downspouts
  3. Replace any loose gutter spikes with gutter screws
  4. Blow off all roofs
  5. Apply water, surfactant, and chlorine to all roofs

How was the company selected?

Pacific North Washed bid out gutter cleaning in 2025 and provided a competitive, detailed bid. The board went with Details Image Restoration in 2025, but Details Image Restoration was not available to clean the gutters in 2026, so Pacific North Washed was contacted for the project.

The owner has been easy to work with, communicates well, and provided a competitive bid.

Update on leaf cleanup

New Life Landscaping is actively removing the leaves in the neighborhood, but it will take several weeks for them to catch up.

As you’ve likely noticed, Robin Meadows’ many beautiful trees have started to drop leaves. New Life Landscaping is actively working to remove the leaves from the property, but they are not able to haul off all of the leaves each Tuesday.

As a result, some temporary piles of leaves remain in lower-traffic areas where they’ll have the least impact on residents.

New Life Landscaping expects to have the situation fully under control within the next several weeks. New Life Landscaping appreciates your patience and understanding as they work through this heavy cleanup season.

2027 monthly dues

Dues will increase 10% beginning January 2027 to address essential repairs and facilitate financial stability.

Dear Homeowner,

Over the past year, the HOA has completed several major projects funded by the 10% dues increase approved in 2025. These included large‑scale tree trimming to protect the longevity of our new roofs, evaluation of the Oregon white oaks on our property, a sprinkler system audit, fascia and soffit painting, and repairs to rotted porch components—all while continuing to build reserves for future needs.

Yet, significant work remains ahead. In 2027, the HOA must address several essential projects, including repairing or replacing gutters, extending gutter systems into downspouts, and conducting additional tree trimming. To meet these obligations, the Board of Directors voted at its September 14, 2026 meeting to approve a 10% dues increase—equivalent to $30 per month. Beginning January 1, 2027, monthly dues will be $327. This letter serves as the official notice of that change.

We recognize that increases are never welcome, and we want to assure you that this decision was made carefully and in alignment with the 2025 reserve study. Rising costs for labor and materials in conjunction with inflation and tariffs make this adjustment necessary to maintain the community’s infrastructure and financial stability.

Over the HOA’s 23‑year history, dues have remained unchanged five times, increased by double digits five times (including this year), and increased by single digits thirteen times (5% average increase). Even with these adjustments, Robin Meadows dues remain on the low end compared with HOAs of similar size, age, and responsibilities.

Looking ahead, further increases or special assessments may be required depending on project needs and broader economic conditions. The Board is committed to minimizing these impacts wherever possible, but we need your help. One of the most effective ways to reduce costs is through volunteer participation. Tasks such as tree trimming, spreading wood chips, planting trees, auditing the sprinkler system, and assisting with other small projects help preserve our budget.

The new monthly dues will be effective beginning with the new year in January of 2027. Please update your automatic payment or bank bill pay to reflect the increase in dues.

If you have any questions, please feel free to contact us.

Sincerely,
The Board of Directors

IMPORTANT LINKS

2027_budget_spreadsheetDownload

Online payment portal renamed FolioSpace

AppFolio has renamed its online payment portal to FolioSpace. The user experience remains unchanged, with no action needed from users regarding login credentials, app downloads, or existing links.

AppFolio, the platform that our property management uses for online payments, has introduced a new name for the portal: FolioSpace. While the name is new, the user experience remains unchanged.

Beginning today, you’ll see the FolioSpace name when signing in, using the mobile app, and receiving system emails. No action is required on your part:

  • Your login credentials remain the same.
  • No new app download is needed.
  • Your existing links and bookmarks will continue to work.
  • All features and functionality operate as they always have.