Frequently Asked Questions

Where do I find an ARC Application and why do I need one?

You can find the ARC Application by clicking here. Since the HOA is responsible for the exterior maintenance of Robin Meadows, it is important that each homeowner abide by the CC&R’s as well as obtain permission from the board before making any exterior changes to their property. This includes the installation of satellite dishes, window air conditioning units, excessive lawn ornaments, etc.

what is an HOA?

A Homeowner’s Association (HOA) is a non-profit organization that oversees the upkeep of a neighborhood’s common areas and establishes general rules and standards for the community. Homeowners associations are established with the intent of protecting community assets and establishing a code of conduct for owners and residents, while instituting proper and sound financial management practices.

Why does the HOA have a management company?

Because we are a small property, the HOA can manage many of the issues associated with our property. However, the Robin Meadows Board of Directors has chosen to work with Paramount Residential Property Management on a participatory agreement to assist us in processing the monthly dues, help file taxes, and compile the yearly budget.

Who makes decisions on behalf of the HOA?

Decisions concerning homeowner association operations are made by a Board of Directors, which is made up of volunteers who are elected by the community’s residents during the annual meeting. The Robin Meadow’s Board consists of a President, Vice-President, Secretary, Treasurer, and member-at-large. Additionally, the Board may appoint other owners to serve on committees to assist with the operations. Examples include: Landscaping, Finance and Budgeting, Maintenance, Parking, Social, and Architectural Committees.

what are the board of directors responsible for?

The Board of Directors are responsible for making most operating and enforcement decisions on behalf of the homeowners’ association. These decisions include but are not limited to: establishing budgets, preparing reserve studies and enforcing the collection of assessments; making sure contracts are in place for the maintenance of the common area and vendors are providing the work they were contracted for; having proper insurance for the association, soliciting bids for projects, and establishing and enforcing the rules and regulations.

what are the governing documents of the association?

The governing documents are documents that help to govern the powers, rights, and responsibilities of the Board of Directors of the Association and the Owners. These documents include the Articles of Incorporation, ByLaws and Covenants, Conditions, and Restrictions (CC&Rs).

Oregon Revised Statues (ORS) take precedence over the communities Bylaws and CC&Rs.

what is my role as a homeowner?

All homeowners should assume responsibility to protect property values and secure a lifestyle that all residents can enjoy. As a member of your community association, your legal responsibilities to the community association include: complying with the governing documents, rules and regulations, architectural guidelines, policies and procedures, and paying the monthly assessment necessary to operate the community association. Should you wish to influence the direction of the association it is advisable that you volunteer to serve on the Board of Directors.

what does my assessment pay for?

The assessment covers the maintenance expenses that the community association is legally responsible for. These include: insurance (the community’s number one expense), water, landscaping services, irrigation maintenance, and professional management.

Assessments also cover the funding of reserves, which are funds accumulated to pay for future repair or replacement of major components for which the community association is responsible. These include: some fencing, gutters, roofs, siding, fascia, roads, and sidewalks.

where can i view the budget?

On the budget page.

How do I resolve an issue with my neighbor?

Most issues between neighbors are civil issues, thus, please talk with your neighbor first before contacting the HOA Board of Directors. For issues which might be in violation of the CC&R’s, please contact the board.

The City of Hillsboro also has a mediation program that can help neighbors resolve disputes.

WHO do I contact if I have a question?

Go to contact webpage for more information.

HOW CAN I HELP OUT and get involved?

Attend the monthly meetings and inquire about getting on the board or heading a committee. We always need help spreading wood chips, cleaning signs, and doing small scale tree trimming that help keep costs down. If you have a green thumb, there are opportunities to plant native, drought tolerant plants around the neighborhood.