Tag: Finances

2027 monthly dues

Dues will increase 10% beginning January 2027 to address essential repairs and facilitate financial stability.

Dear Homeowner,

Over the past year, the HOA has completed several major projects funded by the 10% dues increase approved in 2025. These included large‑scale tree trimming to protect the longevity of our new roofs, evaluation of the Oregon white oaks on our property, a sprinkler system audit, fascia and soffit painting, and repairs to rotted porch components—all while continuing to build reserves for future needs.

Yet, significant work remains ahead. In 2027, the HOA must address several essential projects, including repairing or replacing gutters, extending gutter systems into downspouts, and conducting additional tree trimming. To meet these obligations, the Board of Directors voted at its September 14, 2026 meeting to approve a 10% dues increase—equivalent to $30 per month. Beginning January 1, 2027, monthly dues will be $327. This letter serves as the official notice of that change.

We recognize that increases are never welcome, and we want to assure you that this decision was made carefully and in alignment with the 2025 reserve study. Rising costs for labor and materials in conjunction with inflation and tariffs make this adjustment necessary to maintain the community’s infrastructure and financial stability.

Over the HOA’s 23‑year history, dues have remained unchanged five times, increased by double digits five times (including this year), and increased by single digits thirteen times (5% average increase). Even with these adjustments, Robin Meadows dues remain on the low end compared with HOAs of similar size, age, and responsibilities.

Looking ahead, further increases or special assessments may be required depending on project needs and broader economic conditions. The Board is committed to minimizing these impacts wherever possible, but we need your help. One of the most effective ways to reduce costs is through volunteer participation. Tasks such as tree trimming, spreading wood chips, planting trees, auditing the sprinkler system, and assisting with other small projects help preserve our budget.

The new monthly dues will be effective beginning with the new year in January of 2027. Please update your automatic payment or bank bill pay to reflect the increase in dues.

If you have any questions, please feel free to contact us.

Sincerely,
The Board of Directors

IMPORTANT LINKS

2027_budget_spreadsheetDownload

Reminder: 2026 HOA dues – Please update your payments

This is a friendly reminder that monthly dues increased from $270 to $297 starting January 2026.

This is a friendly reminder that monthly dues increased from $270 to $297 starting January 2026.

If you use automatic payments or bank bill pay, your payment may still be set to the old amount. Please take a few minutes to review and update your payment to avoid late fees or account balances.

If You Pay Through AppFolio (Auto Pay)

Log in to your homeowner portal here:
https://paramountprop.appfolio.com/connect/users/sign_in

For help on setting up auto-payment, etc. visit this FAQ page.

If You Pay Through Your Bank’s Bill Pay

If you use your bank’s online bill pay, you will need to log in to your bank and manually update the payment amount to $297. Bank bill pay systems do not automatically adjust when dues change.

We need your input: Planning for Robin Meadows’ financial future

We need your input for planning Robin Meadows’ financial future.

Robin Meadows Home Owners,

The purpose of this letter is to solicit your response and input regarding the financial issues confronting the Robin Meadows Homeowners and the Homeowners Association. 

We are currently confronted with a shortfall in the funding necessary to cover planned and required maintenance over the next several years.  The original CC&Rs and bylaws require the association (which is all of us) to provide general maintenance and periodic large-scale repairs to many of the external features of the individual houses and condominiums.  These periodic repairs include roofs, gutters, siding and roads, tree trimming, etc.

The CC&Rs also require us to do periodic professional studies to evaluate our general maintenance and reserve budgets so that we can properly fund the ongoing monthly maintenance and the large-scale periodic projects.  The Board has posted the financial details on the Robin Meadows Home Page for you to review and links to the financial spreadsheets are below. 

To summarize the situation for those who don’t wish to go through the details of the financials – Our current HOA monthly dues are not sufficient to cover the general maintenance budget and large-scale projects that we will be facing in the years to come.

Fortunately, we were able to cover the major roofing project and fascia/soffit painting with funds that were in the reserve budget with no special assessment cost to the homeowners.  (We dodged a bullet.)

So, how do we handle the financial shortfall?  We want your response and input so that we can make a decision moving forward.  Many of the things that the board is considering at this time are as follows:

  1. Raise the monthly dues by at least 10% for the foreseeable future.

  2. Partially fund major projects as they come due and issuing special assessments to the homeowners to cover the shortfall.

  3. Homeowners to initiate their own projects with some support from the HOA when possible.  However, if you choose to take on projects involving the exterior of your home, any changes must comply with the CC&Rs specifications – including aspects such as color, dimensions, material, etc.  ARC forms are available on the HOA website and should be submitted to the board for approval before starting any work.

  4. A fresh look at the responsibilities of the HOA.  This would require a possible rewrite of the CC&Rs and Bylaws involving our attorney and the State of Oregon.  This would also require a vote from the homeowners that would include a 75% majority vote in favor.  One suggestion would be that the HOA would not be responsible in the future for major projects like roofs and siding and would only do road maintenance with special assessments.  The HOA would continue to provide roof moss treatment, siding pressure washing, and yard maintenance.

  5. Create a sub-HOA consisting of the triplexes and duplex. This three-member board consisting of owners from the triplexes and duplex would manage its own reserve budget and schedule exterior work. The triplexes and duplex owners would pay higher dues than the single-family homes as all exterior maintenance would be removed from the single-family homes. The master HOA would still be responsible for road and pathway maintenance, landscaping, tree trimming, etc. Gutter cleaning once a year, roof moss out once a year, and power washing every four years would be covered for all homes in the HOA under the master HOA. HOA insurance, the HOA’s number one maintenance expense that goes up 20% each year, could be reduced leading to additional savings.

  6. The HOA acts as a COOP for seeking bids for projects, utilizing the scale of multiple owners to reduce cost.

These are a few ideas but we need your input.  

 Important links: