Tag: Notices

Large scale tree trimming project update

Single Line Tree Care is expected to finish the project a day early.

Tree trimming work has moved faster than expected and Single Line Tree Care is expected to finish a day early. As a result, we need vehicles in the northwest guest parking location to be moved by Friday, 5/29/26, at 8 AM to facilitate the trimming of the large oak on the corner.

A final walk through will be performed with the company on Saturday morning. If you see a branch that is within 3 feet of a home or within 10 feet of a roof, please contact the Board of Directors with the location of the issue and preferably a picture.

Thank you for your help!

Sprinkler system is back on – please watch for leaks

The sprinkler system has been turned on for the summer; please watch out for leaks and broken sprinkler heads.

The sprinkler system was turned on in late May for the summer. As everything comes back online, we may see a few leaks or broken sprinkler heads.

If you notice anything unusual—water pooling, spraying in the wrong direction, or a head not popping up—please send an e-mail to robinmeadowshoa@gmail.com with the location, a description of the issue, and a picture of the issue.

We’re working within a $10,000 irrigation budget, so catching issues early helps us stay on track and reduce water waste.

Board members will continue the audit of the sprinkler system that was started in the summer of 2025 to make sure we are using our water wisely and effectively. Two large water leaks were found and fixed last summer with the fixes preventing thousands of dollars of wasted water.

Large scale tree trimming – May 27-30

Single Line Tree Care will be on-site May 27-30 for extensive tree work on the property. Vehicles will need to be moved to facilitate the work.

Single Line Tree Care will be on-site May 27–30, 2026, to perform extensive tree trimming throughout the community. Work is scheduled to take place between 8 AM and 4 PM each day.

To complete this work, crews may need access to backyards, driveways, guest parking, and all sides of homes. Please ensure that back gates are unlocked to allow entry to clean debris and branches.

In preparation, we ask that residents please:

  • Close all windows, doors, and garage doors
  • Secure or bring in pets
  • Move any temporary awnings in backyards
  • Remove or secure personal belongings from the work areas
  • Clear items away from the perimeter of your home
  • Store trash and recycling containers inside your garage (do not leave them in driveways or between homes)
  • Move any vehicles in the designated area(s) on the designated date according to the map below

These steps will help ensure the work is completed safely and efficiently.

Please note that work may move faster than expected and someone may knock on a door to move a vehicle.

Please contact the Board of Directors with any questions and visit RobinMeadows.com for updates.

Project map

On May 27, the work will begin in the southwest corner of the property, indicated in red on the map below. On the second day, May 28 (indicated in purple), the work will be in the south/southeastern part of the property. On day three, May 30, the work (indicated in brown), will be in the central and eastern part of the property. On the fourth day, May 30 (as indicated in blue), the work will be in the north part of the property.

tree_work_map_May_2026Download

Why this project now?

  1. With the roofs being replaced in 2025 it is important to protect our investment. Roofing professionals consistently highlight two key practices for extending the life of a roof: keeping debris off shingles and regularly trimming back overhanging tree branches.

  2. Trimming branches back prevents pests such as squirrels from getting on the roof and possibly in the attic.

  3. Trimming branches back results in less debris in gutters allowing the gutters to do its job.

  4. In March of 2026 a large white oak fell in the southeast corner of the property, Fortunately, no one was injured nor any property was damaged, but it was a wake-up call that it is time to have a professional evaluate the trees in our community.

Goals for the project

  1. Trim branches that are within 4-6 feet of buildings and roofs

  2. Trim branches that are within 10 feet above roofs

  3. Trim branches that are lower than 8 feet over walkways

  4. Trim branches that are lower than 14 feet over roadways

  5. Have an ISA professional evaluate the health of all trees in the community
  6. Develop a sustainable budget and 20-year plan to take care of the trees on the property. (The 2025 reserve study has just $3,269 allocated in 2029 which is woefully under budgeted.)

Trees in backyards

As a reminder, trees located in backyards are the responsibility of individual homeowners to maintain. To help protect your roof, siding, gutters, and fencing, the recommended clearance is 3 to 8 feet between tree branches and your home’s structure and 10 feet above roofs. The HOA is not responsible for any exterior damage caused by untrimmed trees in a homeowner’s backyard. A homeowner’s backyard is not a common area and therefore not the responsibility of the HOA.

If the HOA observes trees affecting the exterior of the home, but is not in a common area, a letter will be sent to the homeowner to take care of the trimming of the tree. If there is no action, the board will hire a company to trim the tree(s) and charge the homeowner’s account for the work.

If you’re unsure how to proceed or need assistance, we encourage you to connect with neighbors or contact the board.

Gutter Cleaning – Jan. 21-24

Details Image Restoration LLC will be on-site January 21–24, 2026. Work is scheduled to take place between 8:00 AM and 5:00 PM each day.

UPDATE (1/21/26): Due to freezing temperatures in the forecast, Details Image Restoration will start later in the day than originally anticipated and will be onsite for an additional day – Saturday, Jan. 24.

Details Image Restoration LLC will be on-site January 21–24, 2026, to perform gutter, roof, and downspout cleaning throughout the community. Work is scheduled to take place between 8:00 AM and 5:00 PM each day.

To complete this work, crews may need access to backyards, driveways, and all sides of homes. Please ensure that back gates are unlocked to allow entry.

In preparation, we ask that residents please:

  • Close all windows, doors, and garage doors
  • Secure or bring in pets
  • Remove or secure personal belongings from the work areas
  • Clear items away from the perimeter of your home
  • Store trash and recycling containers inside your garage (do not leave them in driveways or between homes)

These steps will help ensure the work is completed safely and efficiently.

If you have any questions, please contact the Board of Directors.

Tax write off for donating used cars – working or not

Information on how to donate a used car (running or not) for a tax write off and free up valuable space in guest parking areas.

Several residents have noticed an increase in the number of cars that are not in regular use around the neighborhood. Per the HOA’s CC&Rs (section 4.6 and 9.12, guest parking is not for long-term vehicle storage.

Did you know that you can receive a tax write-off for donating your used car? Most businesses will pick up your used car, whether it is running or not, for free.

Donating your used car in Oregon is a meaningful way to support local causes, reduce waste, and potentially receive a tax deduction. Whether your vehicle is running or not, many Oregon-based charities are eager to accept it and put it to good use.

Where to Donate a Used Car in Oregon

Additional Places to Donate a Used Car

Here are some reputable organizations in Oregon that accept vehicle donations:

1. Oregon Humane Society (OHS)

OHS accepts cars, trucks, RVs, and motorcycles—even if they’re not running. The process is simple: fill out an online form, schedule a pickup, and receive a tax-deductible receipt. Your donation supports animal rescue and adoption efforts. | Turn Your Old Car Into Hope for Animals

2. Volunteers of America Oregon

This organization accepts a wide range of vehicles, including cars, motorcycles, boats, and RVs. Proceeds from the sale of your vehicle support various community programs. | Donate Your Vehicle

3. Oregon Public Broadcasting (OPB)

Donating your vehicle to OPB helps fund independent journalism and educational programming. They accept various types of vehicles and handle all the details at no charge to you. | Donate your vehicle

4. Portland Rescue Mission – Drive Away Hunger

Your car donation provides meals, shelter, and compassionate care to people experiencing homelessness in Portland. The process is straightforward, and your donation is tax-deductible. | Drive Away Hunger

5. Catholic Charities of Oregon

They accept cars, boats, and RVs—even if they’re not running. Proceeds support programs for families, refugees, and individuals in need. They partner with Speed’s Towing for free vehicle pickup. | Donate your vehicle

Benefits of Donating a Car

1. Tax Deduction

Donating your car to a qualified 501(c)(3) nonprofit can provide a tax deduction. If the charity sells the car, your deduction is typically limited to the sale price. However, if the charity uses the car for its operations or sells it at a significant discount to a person in need, you may be able to deduct the fair market value.

2. Supporting a Cause

Your donation can make a significant impact, whether it’s helping animals find homes, supporting veterans, or providing meals to those in need.

3. Convenience

Most organizations offer free towing and handle all the paperwork, making the process hassle-free.

4. Environmental Impact

Donating your car can prevent it from ending up in a landfill and allows for the recycling of parts, reducing environmental waste.

Tips for Donating Your Car

  • Verify the Charity: Ensure the organization is a registered 501(c)(3) nonprofit.
  • Understand the Tax Implications: Consult the IRS guidelines or a tax professional to understand your potential deduction.
  • Get a Receipt: Always obtain a receipt for your donation for tax purposes.
  • Transfer the Title: Properly transfer ownership to avoid future liabilities.