Robin Meadows – Page 6 – Robin Meadows HOA

June meeting minutes

June’s meeting minutes.

June’s meeting minutes have been posted.

Fireworks went on sale June 23rd. Since we have a few new out-of-state residents, here is some guidance on what fireworks are and are not allowed. For additional information, visit the City of Hillsboro’s website.

Please note that damage to HOA property can be charged back to property owners.

Let’s have a fun 4th of July!

Roofing project update – 7/1/2025

Roofing project is over 50% complete.

IMPORTANT INFORMATION:
Robin Meadows Roofing Project Letter | Roofing FAQ
Preparing for your new roof | Door notification

52% OF THE ROOFING PROJECT IS COMPLETE: To date, three triplexes and 15 single-family homes have been completed. 24 of 46 roofs (52%) have been finished. Please take a look at your home and note any issues with pictures and an e-mail to the board.
DRIVEWAY ACCESS: Cooper Mountain will need full access to your driveway while working on your roof. Please move all vehicles from your driveway to protect your vehicle and facilitate your roofing being replaced in a timely manner.
WEATHER: Remember that roofing is weather-dependent. Rain, extreme heat, or smoke from wildfires can delay the work.
REPLACEMENT SCHEDULE: The following is the tentative order of roof replacement. Weather, crew availability, material delivery, and other factors may alter the schedule. Owners will be notified several days before hand of material delivery and/or work beginning on their home.

1. ~~3211/3213/3215 (DONE, 5/27)~~,
2. ~~3169/3171/3173 (DONE, 6/6)~~, ~~3151/3153/3157 (DONE, 6/14)~~
3. ~~3179 (DONE, 6/14), 3181 (DONE, 6/13), 3187 (DONE, 6/12), 3189 (DONE, 6/8), and 3201 (DONE, 6/13)~~
4. ~~3203 (DONE, 6/12), 3205 (DONE, 6/12)~~
5. 3125, 3127, 3129 (MATERIAL DELIVERED, 6/16) , ~~3027, 3130, 3132 (DONE, 6/18)~~
6. ~~3071, 3073 (DONE, 6/23)~~, 3077/3079/3081, 3085, 3087 (MATERIAL DELIVERED, 6/24)
7. 3170/3168 (MATERIAL DELIVERED, 6/24), ~~3162 (DONE, 7/1)~~, ~~3160 (DONE, 6/30)~~, ~~3167 (DONE, 6/25)~~, 3165 (MATERIAL DELIVERED, 6/24)
8. 3084, 3082, 3078, 3076, 3074
9. 3206/3204/3202, 3214/3212/3210

Monthly board meeting – July 7

Monthly board meeting scheduled for Monday, July 7 at 7 PM.

The Robin Meadows monthly board meeting will occur on Monday, July 7 at 7:00 PM at 3130 SE Blue Bird Drive.

August’s board meeting is tentatively scheduled for Monday, August 11.

Agenda:

RM MTG AGENDA 7.7.25 Download

Tree trimming project is complete

Spring/early summer tree trimming project is complete.

The tree trimming project is complete. A big thanks to Dan N., Kathy N., Randy M., Shawnna A., Torrance N., and Victor R. for their time and work. This extensive project took over two months and was completed to protect the life of the new roofs. This project was completed at a significant savings—easily over $15,000 in labor costs—while helping reduce the risk of future property damage. Our goal is to make tree maintenance manageable, sustainable, and cost-effective over the long term.

It’s important to note that our original roofs lasted over 20 years, largely because the trees were younger and smaller at the time. Today, many of our trees are mature and significantly larger, which means roof care requires ongoing attention. If we want our new roofs to enjoy a similar lifespan, we must remain vigilant.

Roofing professionals consistently highlight two key practices for extending the life of a roof:

Keeping debris off shingles
Regularly trimming back overhanging tree branches

These actions help prevent moss growth—a common cause of roof deterioration and leaks. By staying proactive with tree maintenance, we’re investing in the long-term durability of our homes.

In 2026, the board hopes to have enough funds to hire a tree company to trim back the large branches hanging over roofs around the neighborhood.

As a reminder, trees located in backyards are the responsibility of individual homeowners to maintain. To help protect your roof, siding, gutters, and fencing, the recommended clearance is 3 to 8 feet between tree branches and your home’s structure. The HOA is not responsible for any exterior damage caused by untrimmed trees in a homeowner’s backyard. A homeowner’s backyard is not a common area and therefore not the responsibility of the HOA.

If you’re unsure how to proceed or need assistance, we encourage you to connect with neighbors or contact the board.

Roofing project update – 6/24/25

Roofing project is nearing 50% completion.

IMPORTANT INFORMATION:
Robin Meadows Roofing Project Letter | Roofing FAQ
Preparing for your new roof | Door notification

41% OF THE ROOFING PROJECT IS COMPLETE: To date, three triplexes and 10 single-family homes have been completed. 19 of 46 roofs (41%) have been finished. Please take a look at your home and note any issues with pictures and an e-mail to the board.
CONTINGENCY BUDGET: Through the first 14 homes, we spent $10,279.24 on contingencies which is $3,721.76 under budget. Almost half of the contingencies were from the 3169/3171/3173 triplex ($4,943.62). Only one other home (3179) was over budget on a per-home basis ($1,934.82). These four homes accounted for over 67% of the contingency spending.
DRIVEWAY ACCESS: Cooper Mountain will need full access to your driveway while working on your roof. Please move all vehicles from your driveway to protect your vehicle and facilitate your roofing being replaced in a timely manner.
WEATHER: Remember that roofing is weather-dependent. Rain, extreme heat, or smoke from wildfires can delay the work.
REPLACEMENT SCHEDULE: The following is the tentative order of roof replacement. Weather, crew availability, material delivery, and other factors may alter the schedule. Owners will be notified several days before hand of material delivery and/or work beginning on their home.

1. ~~3211/3213/3215 (DONE, 5/27)~~,
2. ~~3169/3171/3173 (DONE, 6/6)~~, ~~3151/3153/3157 (DONE, 6/14)~~
3. ~~3179 (DONE, 6/14), 3181 (DONE, 6/13), 3187 (DONE, 6/12), 3189 (DONE, 6/8), and 3201 (DONE, 6/13)~~
4. ~~3203 (DONE, 6/12), 3205 (DONE, 6/12)~~
5. 3125, 3127, 3129 (MATERIAL DELIVERED, 6/16) , ~~3027, 3130, 3132 (DONE, 6/18)~~
6. 3071, 3073, 3077/3079/3081, 3085, 3087 (CURRENTLY BEING WORKED ON, 6/19)
7. 3170/3168, 3162, 3160, 3167, 3165 (MATERIAL DELIVERED, 6/24)
8. 3084, 3082, 3078, 3076, 3074
9. 3206/3204/3202, 3214/3212/3210

Roofing project update – 6/17/25

35% of the roofing project is complete.

IMPORTANT INFORMATION:
Robin Meadows Roofing Project Letter | Roofing FAQ
Preparing for your new roof | Door hanger notification

35% OF THE ROOFING PROJECT IS COMPLETE: To date, three triplexes and seven single-family homes have been completed. 16 of 46 roofs (35%) have been finished. Please take a look at your home and note any issues with pictures and an e-mail to the board.
DRIVEWAY ACCESS: Cooper Mountain will need full access to your driveway while working on your roof. Please move all vehicles from your driveway to protect your vehicle and facilitate your roofing being replaced in a timely manner.
WEATHER: Remember that roofing is weather-dependent. Rain, extreme heat, or smoke from wildfires can delay the work.
REPLACEMENT SCHEDULE: The following is the tentative order of roof replacement. Weather, crew availability, material delivery, and other factors may alter the schedule. Owners will be notified several days before hand of material delivery and/or work beginning on their home.

1. ~~3211/3213/3215 (DONE, 5/27)~~,
2. ~~3169/3171/3173 (DONE, 6/6)~~, ~~3151/3153/3157 (DONE, 6/16)~~
3. ~~3179 (DONE, 6/14), 3181 (DONE, 6/13), 3187 (DONE, 6/12), 3189 (DONE, 6/8), and 3201 (DONE, 6/13)~~
4. ~~3203 (DONE, 6/12), 3205 (DONE, 6/12)~~
5. 3125, 3127, 3129, 3027, 3130, 3132 (WORK STARTED, 6/16)
6. 3071, 3073, 3077/3079/3081, 3085, 3087
7. 3170/3168, 3162, 3150, 3167, 3165
8. 3084, 3082, 3078, 3076, 3074
9. 3206/3204/3202, 3214/3212/3210

Roofing project update – 6/10/25

Two triplexes and one single family home have been completed.