Fascia/soffit painting – Sept. 1-9

Jenkins Painting will be on-site from September 1-9 to paint fascia, soffits, and porches, and replace damaged wood.

Dear Owners and Residents,

Jenkins Painting will be on-site Sept. 1-9, to perform fascia, soffit, and front and back porch painting in addition to replacing some wood on the front and back porches. Work is scheduled to take place between 8 AM and 6 PM each day except Saturday, 9/5 and Monday, 9/7.

Please see the following schedule for the date your home will be worked on. Please note that some units made need an additional day of work and weather may delay work.

DateUnitsScope
9/1 – TUE3162, 3160, 3165, 3167, 3132, 3130, 3128Fascia, Soffit, & Wood Repairs.
9/2 – WED3127, 3129, 3125, 3074, 3076, 3078, 3082, 3084Fascia, Soffit, & Wood Repairs.
9/3 – THU3151, 3153, 3157, 3169, 3171, 3173, 3179, 3181.Fascia, Soffit, & Wood Repairs.
9/4 – FRI3187, 3189, 3201, 3203, 3205, 3211, 3213, 3215.Fascia, Soffit, & Wood Repairs.
9/8 – TUE3087, 3085, 3081, 3079, 3077, 3073, 3071Fascia, Soffit, & Wood Repairs.
9/9 – WED3168, 3170, 3202, 3204, 3206, 3210, 3212, 3214Fascia, Soffit, & Wood Repairs.

To complete this work, crews may need access to backyards, driveways, and all sides of homes. Please ensure that back gates are unlocked to allow entry.

In preparation for the painting, we ask that residents please:

  • Close all windows, doors, and garage doors
  • Secure or bring in pets
  • Remove or secure personal belongings from the work areas
  • Clear items away from the perimeter of your home
  • Store trash and recycling containers inside your garage (do not leave them in driveways or between homes)
  • Turn off any sprinkler systems

These steps will help ensure that the work is completed safely and efficiently.

If you have any questions, please contact the Board of Directors.

Thank you for your cooperation.

Sincerely,
Board of Directors
Robin Meadows Homeowners Association

Why this project now?

When the roofs were replaced in the summer of 2025, many fascia boards and roof decking (soffit) were replaced. While those boards were primed and/or protected from the weather, they need to be painted to match the homes.

In addition, several homes have rotted railings on the front and back porches that need to be replaced. The last time the fascia, porches, and trim were painted was in 2016.

Project goals

  1. Paint all fascia and trim on all homes
  2. Paint all replaced soffit on all homes
  3. Replace any rotted wood on front and/or back porches
  4. Paint front and back porches

How was the company selected?

A board member reached out to eight painting companies in early August. Two were booked through the end of the painting season (October). One declined to take on a project due to the size and one returned the inquiry too late. Four companies met with a board member to discuss the scope of the project and provided bids.

All companies received excellent ratings through Google, Yelp, and other websites. All companies are licensed, bonded, and insured.

At the August 24 work meeting, the HOA board chose to go with Jenkins Painting because they provided a detailed bid, have been in business for 24 years, were friendly and knowledgeable, want to build a relationship with us for future projects, and provided a competitive price.

What is soffit?

Soffit is the underside of an architectural structure such as an arch, a balcony, or overhanging eaves.

What is fascia?

Fascia is a board or other flat piece of material covering the ends of rafters or other fittings. See below for an example of painted and unpainted fascia.

What are some examples of front and back porches that need to be repaired?

Below are examples of rotted wood on a front porch and peeling paint on a back porch.

Work board meeting – August 24

Work meeting to discuss fascia/soffit painting bids is scheduled for Monday, August 24 at 12 PM.

A business board meeting will take place on Monday, August 24 at 12:00 PM at 3130 SE Blue Bird Drive to discuss and vote on the fascia/soffit bids. No other subject will be discussed.

This meeting is being held because the next board meeting is Sept. 14, which is three weeks away, and the painting season ends in October. In order to have the project completed in 2026 it is imperative we decide on a bid and get the project started on as soon as possible.

Community potluck and annual meeting – Aug. 2

Join us on August 2 at 4 PM for our annual HOA meeting in the common area. Participate in community discussions, vote for board members, and enjoy a potluck afterwards.

Hello Neighbors and Friends!

Please join us on Sunday, August 2 at 4:00 PM for our annual HOA meeting. If you have not done so already, please fill out the online proxy. We’ll gather in the common grassy area at the center of the property to discuss important community updates, business, and to vote for incoming board members.

After the meeting, stay and enjoy a neighborhood potluck and lawn games! Feel free to bring a side dish to share. We’ll provide hamburgers, hot dogs, and popsicles for everyone.

Every vote matters, and we truly appreciate your participation in making our community a great place to live. We look forward to seeing you on August 2!

Annual board meeting (proxy form) – 8/2/26

Please fill out the proxy for the annual meeting on Sunday, August 2 at 4 PM.

NOTE: While every homeowner is encouraged to attend the annual meeting, homeowners who are delinquent on dues cannot vote per Article III, 3.2 of the Bylaws.

All homeowners are hereby notified that the Annual Meeting of the Robin Meadows Homeowners’ Association, Inc. is called as follows:

DATE: Sunday, August 2, 2026

TIME: Sign-In: 3:45 p.m. | Call to Order:4:00 p.m.

PLACE: Central Common Area | Please bring chairs.

PURPOSE:  To transact association business, which may properly come before the meeting or any adjournment thereof.  Two board positions are open for election. If you do not plan on attending the meeting, please fill out the proxy form with the information below so a quorum can be met.

AGENDA
1. Sign-In – 3:45 p.m.
2. Call to Order – 4:00 p.m.
3. Report on Quorum
4. Reading of Minutes of Last Annual Meeting
5. Introduction of Directors and Officers
6. Reports:
– Projects in 2026
– Projects in 2027
– Financial reports: maintenance and reserves budgets
– 2027 budget

7. Nominations for Director Positions
8. Election of Directors – Announcement of Election Results
9. New Business – Comments from Members                   
10. Adjournment

WHAT IS A QUORUM?
According to 10.6 of our Bylaws, at least 16 homeowners must fill out a proxy or attend the meeting for the annual meeting to take place.

WHAT IS A PROXY?
A proxy includes both your appointment of someone to vote for you in your absence at the meeting, as well as instructions as to how you want that person to vote.  You may also choose the top option below to ensure a quorum is met.

WHY IS A PROXY NEEDED?
A proxy is needed to ensure that the number of votes required under the By-Laws for conducting business is met.

DO I NEED TO E-MAIL MY “PROXY FORM” IF I AM COMING TO THE ANNUAL MEETING?
Yes.  We want your vote to be represented at the meeting.  Circumstances might come up that prevent you from attending.  It is best to fill out your proxy even if you plan on attending the meeting.  If you attend the meeting, you may revoke your proxy and vote on the ballot distributed at the meeting.

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Thank you for your response. ✨

PROXY FORM: I, the undersigned, hereby attest that I am the Owner of the Lot Number(s) listed below in the Robin Meadows, and that I do hereby appoint the following proxy, for and in my name, place, and stead at the Annual Meeting to be held on Sunday, August 2, 2026, at 4:00 pm and any lawful adjournments thereof. I understand that this proxy is not transferable. I appoint (check only the ONE box that applies):

If you chose the second option, fill out the following information:

NOMINATIONS FORM
Please use this form to nominate homeowner(s) to the board or to place your own name into nomination. 

Terms expiring:  Shawnna A. (Vice President), Kathy N. (Secretary)
Terms continuing through 2027:  Dan N. (President), Steve D. (Member at Large), and William K. (Treasurer)

I nominate the following homeowner(s) (please include first name and the first letter of their last name to be considered at the Robin Meadows annual meeting for election to the Board of Directors: