2027 monthly dues

Dues will increase 10% beginning January 2027 to address essential repairs and facilitate financial stability.

Dear Homeowner,

Over the past year, the HOA has completed several major projects funded by the 10% dues increase approved in 2025. These included large‑scale tree trimming to protect the longevity of our new roofs, evaluation of the Oregon white oaks on our property, a sprinkler system audit, fascia and soffit painting, and repairs to rotted porch components—all while continuing to build reserves for future needs.

Yet, significant work remains ahead. In 2027, the HOA must address several essential projects, including repairing or replacing gutters, extending gutter systems into downspouts, and conducting additional tree trimming. To meet these obligations, the Board of Directors voted at its September 14, 2026 meeting to approve a 10% dues increase—equivalent to $30 per month. Beginning January 1, 2027, monthly dues will be $327. This letter serves as the official notice of that change.

We recognize that increases are never welcome, and we want to assure you that this decision was made carefully and in alignment with the 2025 reserve study. Rising costs for labor and materials in conjunction with inflation and tariffs make this adjustment necessary to maintain the community’s infrastructure and financial stability.

Over the HOA’s 23‑year history, dues have remained unchanged five times, increased by double digits five times (including this year), and increased by single digits thirteen times (5% average increase). Even with these adjustments, Robin Meadows dues remain on the low end compared with HOAs of similar size, age, and responsibilities.

Looking ahead, further increases or special assessments may be required depending on project needs and broader economic conditions. The Board is committed to minimizing these impacts wherever possible, but we need your help. One of the most effective ways to reduce costs is through volunteer participation. Tasks such as tree trimming, spreading wood chips, planting trees, auditing the sprinkler system, and assisting with other small projects help preserve our budget.

The new monthly dues will be effective beginning with the new year in January of 2027. Please update your automatic payment or bank bill pay to reflect the increase in dues.

If you have any questions, please feel free to contact us.

Sincerely,
The Board of Directors

IMPORTANT LINKS

2027_budget_spreadsheetDownload

Online payment portal renamed FolioSpace

AppFolio has renamed its online payment portal to FolioSpace. The user experience remains unchanged, with no action needed from users regarding login credentials, app downloads, or existing links.

AppFolio, the platform that our property management uses for online payments, has introduced a new name for the portal: FolioSpace. While the name is new, the user experience remains unchanged.

Beginning today, you’ll see the FolioSpace name when signing in, using the mobile app, and receiving system emails. No action is required on your part:

  • Your login credentials remain the same.
  • No new app download is needed.
  • Your existing links and bookmarks will continue to work.
  • All features and functionality operate as they always have.

September small tree trimming project is complete

Small tree trimming has been done for the second time this year by a small group of volunteers.

For the second time this year, a small group of volunteers trimmed branches away from homes, gutters, and roofs. This yearly maintenance reduces the risk of moss growth and debris on the roofs – two factors that affect the longevity of the shingles.

A big thanks to Kathy N., Sergio G., Dan N. and Matt B. for their time and hard work. This annual project has already saved approximately $20,000 in two years while helping to reduce the risk of property damage.

If you see a branch that we missed, please contact the board with the location and a picture of the issue so we can take care of it. If you want to help out with tree trimming in the future, please reach out to the board. Small branch tree trimming takes place twice a year – once in April/May and the other in September/October.

As a reminder, trees located in backyards are the responsibility of individual homeowners to maintain. To help protect your roof, siding, gutters, and fencing, the recommended clearance is 3 to 8 feet between tree branches and your home’s structure. The HOA is not responsible for any exterior damage caused by untrimmed trees in a homeowner’s backyard. A homeowner’s backyard is not a common area and therefore not the responsibility of the HOA.

If the HOA observes trees affecting the exterior of the home, but is not in a common area, a letter will be sent to the homeowner to take care of the trimming of the tree. If there is no action, the board will hire a company to trim the tree(s) and charge the homeowner’s account for the work.

If you’re unsure how to proceed or need assistance, we encourage you to connect with neighbors or contact the board.

Fascia/soffit painting – Sept. 8-15 (9/11 update)

Jenkins Painting will be on-site from September 8-15 to paint fascia, soffits, and porches, and replace damaged wood.

9/11 PROJECT UPDATE: Jenkins Painting has completed the project two days early. Please walk the exterior of your home to make sure your fascia was painted, replaced soffit was painted, and your front/back porch (if you have one) was painted and the rotted wood replaced. If you see any issues, please contact the board with the picture and the location.

9/9 PROJECT UPDATE: From Jenkins Painting, “We are making very good progress so far. However, we did have some delays with a few of the units which either had two colors (instead of one) or had a different color to the spec and we had to color match. We may have to go back and complete work in a few of these units between tomorrow (Thursday) and Friday.”

9/8 PROJECT UPDATE: Thanks to sunny weather, the painting project started Tuesday, 9/8. Wood repair will begin on the homes highlighted in blue in the table below starting Wednesday, 9/9 and will continue for 2-3 days on each home.

RAIN DELAY (9/4): Rain has delayered the start of the project. As a result, the start of the project has been pushed back a week from Sept. 1-9 to Sept. 8-15.

Dear Owners and Residents,

Jenkins Painting will be on-site Sept. 8-14, to perform fascia, soffit, and front and back porch painting in addition to replacing some wood on the front and back porches. Work is scheduled to take place between 8 AM and 6 PM each day.

Please see the following schedule for the date your home will be worked on. Please note that some units made need an additional day of work and weather may delay work.

DateUnitsScope
9/8 – TUES3162, 3160, 3165, 3167, 3132, 3130, 3128Fascia, Soffit, & Wood Repairs.
9/9 – WED3127, 3129, 3125, 3074, 3076, 3078, 3082, 3084Fascia, Soffit, & Wood Repairs.
9/10 – THURS3151, 3153, 3157, 3169, 3171, 3173, 3179, 3181.Fascia, Soffit, & Wood Repairs.
9/11 – FRI3187, 3189, 3201, 3203, 3205, 3211, 3213, 3215.Fascia, Soffit, & Wood Repairs.
9/14 – TUES3087, 3085, 3081, 3079, 3077, 3073, 3071Fascia, Soffit, & Wood Repairs.
9/15 – WED3168, 3170, 3202, 3204, 3206, 3210, 3212, 3214Fascia, Soffit, & Wood Repairs.

To complete this work, crews may need access to backyards, driveways, and all sides of homes. Please ensure that back gates are unlocked to allow entry.

In preparation for the painting, we ask that residents please:

  • Close all windows, doors, and garage doors
  • Secure or bring in pets
  • Remove or secure personal belongings (pots, decorations, planter hooks, etc.) from the work areas (front porches and back porches)
  • Clear items away from the perimeter of your home
  • Store trash and recycling containers inside your garage (do not leave them in driveways or between homes)
  • Turn off any sprinkler systems

These steps will help ensure that the work is completed safely and efficiently.

If you have any questions, please contact the Board of Directors.

Thank you for your cooperation.

Sincerely,
Board of Directors
Robin Meadows Homeowners Association

Why this project now?

When the roofs were replaced in the summer of 2025, many fascia boards and roof decking (soffit) were replaced. While those boards were primed and/or protected from the weather, they need to be painted to match the homes.

In addition, several homes have rotted railings on the front and back porches that need to be replaced. The last time the fascia, porches, and trim were painted was in 2016.

Project goals

  1. Paint all fascia and trim on all homes
  2. Paint all replaced soffit on all homes
  3. Replace any rotted wood on front and/or back porches
  4. Paint front and back porches

How was the company selected?

A board member reached out to eight painting companies in early August. Two were booked through the end of the painting season (October). One declined to take on a project due to the size and one returned the inquiry too late. Four companies met with a board member to discuss the scope of the project and provided bids.

All companies received excellent ratings through Google, Yelp, and other websites. All companies are licensed, bonded, and insured.

At the August 24 work meeting, the HOA board chose to go with Jenkins Painting because they provided a detailed bid, have been in business for 24 years, were friendly and knowledgeable, want to build a relationship with us for future projects, and provided a competitive price.

What is soffit?

Soffit is the underside of an architectural structure such as an arch, a balcony, or overhanging eaves.

What is fascia?

Fascia is a board or other flat piece of material covering the ends of rafters or other fittings. See below for an example of painted and unpainted fascia.

What are some examples of front and back porches that need to be repaired?

Below are examples of rotted wood on a front porch and peeling paint on a back porch.