You can find the ARC Application by clicking here. Since the HOA is responsible for the exterior maintenance of Robin Meadows, it is important that each homeowner abide by the CC&R’s as well as obtain permission from the board before making any exterior changes to their property. This includes the installation of satellite dishes, landscaping changes in the front yard, etc.
No. The backyard is the responsibility of the homeowner. The only exception is if a large structure is going to be constructed, then an ARC application is required.
The HOA is responsible for the back fence while the side fences are the responsibility of the homeowner. An ARC application is required though to replace the fence to comply with the style of fence.
A Homeowner’s Association (HOA) is a non-profit organization that oversees the upkeep of a neighborhood’s common areas and establishes general rules and standards for the community. Homeowners associations are established with the intent of protecting community assets and establishing a code of conduct for owners and residents, while instituting proper and sound financial management practices.
Because we are a small property, the HOA can manage many of the issues associated with our property. However, the Robin Meadows Board of Directors has chosen to work with Paramount Residential Property Management on a participatory agreement to assist us in processing the monthly dues and help file taxes.
Decisions concerning homeowner association operations are made by a Board of Directors, which is made up of volunteers who are elected by the community’s residents during the annual meeting. The Robin Meadow’s Board consists of a President, Vice-President, Secretary, Treasurer, and member-at-large. Additionally, the Board may appoint other owners to serve on committees to assist with the operations. Examples include: Landscaping, Finance and Budgeting, Maintenance, Parking, Social, and Architectural Committees.
The Board of Directors are responsible for making most operating and enforcement decisions on behalf of the homeowners’ association. These decisions include but are not limited to: establishing budgets, preparing reserve studies and enforcing the collection of assessments; making sure contracts are in place for the maintenance of the common area and vendors are providing the work they were contracted for; having proper insurance for the association, soliciting bids for projects, and establishing and enforcing the rules and regulations.
The Board of Directors for Robin Meadows are five homeowners who volunteer their time to help make Robin Meadows a better place to live. Each board member is voted in during the annual meeting. Each board member serves a two-year term.
The board consists of the president, the vice president, the secretary, the treasurer, and a member at large.
On the meeting minutes page.
All projects are discussed in monthly meetings and will be noted in the minutes. When a project is approved a post on the website will be published. Notices will be placed at each mailbox cluster and flyers will be delivered to each home. Each Sunday a newsletter is sent via e-mail to all homeowners – check your SPAM folder if you don’t see it.
To see what projects the HOA is considering, visit the current/future projects page. The projects are dictated by the budget, the reserve study, and current needs.
The homeowner is responsible for the windows.
Yes. The roofs carry a 10-yeear warranty for workmanship and material beginning in the summer of 2025. For any roofing issues, please contact the board.
The annual meeting takes place in August.
At this time, there are no rental restrictions.
You can setup an automated transfer from your bank account on AppFolio or send a check via your bank’s online bill pay. If you do not have an AppFolio account, please contact our property manager Kristy Kummer-Pred, at kristy@paraproperty.com or 971-804-1823.
Alternatively, if you prefer to mail a check, please make the check out to Robin Meadows HOA and send to:
c/o Paramount Residential Property Management
29030 SW Town Center Loop E.
Ste. 202 #154
Wilsonville, OR
NOTE: Please make sure the suite and box numbers are included; abbreviations are okay. Include your account number in the memo section.
Yes. The color chart can be found here. The front doors and shutters are the responsibility of the homeowner. If you would like to change the color, please submit an ARC application.
The HOA is responsible for the front lawns. Any changes to the front lawn areas require an ARC application.
Attend the monthly meetings and inquire about getting on the board or heading a committee. We always need help spreading wood chips, cleaning signs, and doing small scale tree trimming that help keep costs down. If you have a green thumb, there are opportunities to plant native, drought tolerant plants around the neighborhood.
Fill out the form on the contact us webpage.
The second Monday or Tuesday of each month. An announcement will be made via the website and on the mailboxes for the day, time, and place. The first 10 minutes of every meeting is an open discussion where you are welcome to share your ideas and concerns with the board.
Most issues between neighbors are civil issues, therefore, please talk with your neighbor first. For code compliance issues, please contact the City of Hillsboro. For issues which might be in violation of the CC&R’s, please contact the board.
The City of Hillsboro also has a mediation program that can help neighbors resolve disputes.
On the budget page.
The assessment covers the maintenance expenses that the community association is legally responsible for. These include: insurance (the community’s number one expense), water, landscaping services, irrigation maintenance, and professional management.
Assessments also cover the funding of reserves, which are funds accumulated to pay for future repair or replacement of major components for which the community association is responsible. These include: some fencing, gutters, roofs, siding, fascia, roads, and sidewalks.
All homeowners should assume responsibility to protect property values and secure a lifestyle that all residents can enjoy. As a member of your community association, your legal responsibilities to the community association include: complying with the governing documents, rules and regulations, architectural guidelines, policies and procedures, and paying the monthly assessment necessary to operate the community association. Should you wish to influence the direction of the association it is advisable that you volunteer to serve on the Board of Directors.
The governing documents are documents that help to govern the powers, rights, and responsibilities of the Board of Directors of the Association and the Owners. These documents include the Articles of Incorporation, ByLaws and Covenants, Conditions, and Restrictions (CC&Rs).
Oregon Revised Statues (ORS) take precedence over the communities Bylaws and CC&Rs.
No. Guest parking is to be used for cars that are in regular use. Using guest parking to store vehicles that are not in regular use or for a business and is prohibited and could result in towing and/or fines.